Newsletter March 2013

Autumn 2013

Welcome to our Autumn Newsletter.  In this issue, we will cover the changes that will affect all employers and employees from 1 April 2013.  Please feel free to contact any of our team for more details.

Summary of Key Changes

Kiwisaver Contributions Increase – Increases from 2% to 3% of gross salary for both employer and employee contributions

New Adult Minimum Wage Increases to $13.75 an hour

Primary and Secondary Schoolchildren – Employers must now deduct tax and record details on EMS forms.

Repayment Rate for Student Loan deductions – standard deduction to increase from 10 cents to 12 cents

ML and ML SL tax codes can no longer by used – change to M or M SL



Increase in Contributions

For all pay periods starting on or after 1 April 2013 both employee and employer contributions will increase from 2% to 3%.  If you have employees in Kiwisaver you will need to increase their contribution to a minimum of 3%.  You do not need to make any changes if the employee is contributing 4% or 8%.   You will need to contribute a minimum of 3% as your compulsory employer contribution for all eligible employees.  All eligible employees will notice a decrease in their net wages.  Some employers may have agreed with their employees to treat all of the employer KiwiSaver contribution as salary or wages.  If this is the case, your employee will notice a reduction in their gross salary to allow for the employer contribution increase.  You should explain this to employees prior to 1 April. 


If you pay salary or wages to schoolchildren you must now deduct tax and record their details on your EMS.  If your employee or Inland Revenue request you to, you will also need to deduct KiwiSaver employee contributions for existing KiwiSaver members under 18 years of age.  You don’t need to make employer contributions.  Employees under 18 are not subject to automatic enrolment.


The repayment rate for standard student loan reductions will increase from 10 to 12 cents.  What this means is any earnings above the repayment threshold of $19,084 would be liable for the 12% flat rate repayment rate.


If any of your employees are using tax code ML change to M and ML SL change to M SL unless they provide you with a new IR330 form. 


New minimum wage rates take effect from 1 April 2013.


  Present rate New Rate from 1 April 2013 Daily Rate8 Hours Week Rate40 Hours Annually
Adults  $13.50 an hour $13.75 an hour $110 a 8 hour day $550 a 40 hour week $28,600 a year
New Entrants16-17 $10.80 an hour $11.00 an hour $88.00 a 8 hour day $440 a 40 hour week N/A




IMS Payroll End of Year Procedures

In addition to the standard end of year reports that you save, we would also recommend saving the following reports in PDF format:-

Total Leave Report – Termination Value Selected

Annual Leave Report – Accumulator Option

Company Payroll Summary


Advantages of Outsourcing your Payroll

Saves you Time We process your Payroll and PAYE so you can concentrate on your business.

We Reduce Risks to you and your business Increasing complexity of payrolls, employment agreements, holiday act and other relevant legislation are areas of risk for any business.  Strategic Software can remove this risk from your business.

 Inland Revenue We will attend to all your IRD requirements for your payroll including filing documentation and processing your payments by due dates.

Just send us the hours and we do the rest

Give Debbie a call if you would like more information.

IMS Payroll Healthcheck

Would you like a Healthcheck on your IMS Payroll before the end of the financial year?


Employee Leave – Is this being calculated correctly?

Set Up of Employee Details – in particular when they change hours or employment status

Spot-check of Timesheet entries to ensure pay & leave payments correct.

Payroll Exceptions Report – Are you using to identify any issues?

Backup Procedures

Call Debbie on 03 2112589 to discuss.

  Easter Opening Hours

We will close for business Thursday 28 March at 5pm and reopen Wednesday 3 April at 8.30am.

Phone 03 211 2589   Fax 03 218 3408 Level 2, 137 Spey Street, Invercargill

If you have any issues you need to discuss please give us a call.

For urgent assistance over the Easter break, please contact Debbie on 027 211 2596


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“Strategic Software have provided our company with business management systems for the past 9 years. Their products and services continue to support our company and have been a major contributor to our success in the following ways;
– Strategic Software installed a business management system that accurately assists with scheduling our workflow. This is vital to our business success and client satisfaction.
– We are able to see where jobs are at any time and can review profit on all jobs.
. . . Prospect and conversion rates can be measured and followed up on.
– The system helps us plan and schedule work.
– The system is flexible and Strategic can customize reporting to meet our needs.
– In regards to payroll, we provide the hours and Strategic do the rest.
– Assists with keeping up to date with employment legislation and reducing risk.
– Strategic processing our payroll means that all employees pay details are confidential and records are accurate, avoiding disputes or disgruntled employees.
These processes allow us to concentrate on our own area of expertise in relation to staff and customer management and the very important task of continued improvement in quality production techniques.
Working with Strategic has allowed us to make continued improvements in measuring our key point indicators and time saving in gathering these KPI’s is key.
Strategic deliver a very professional, prompt and friendly service and we have no hesitation in recommending them.”

Neil Lewis, Director
Lewis Windows Limited

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