Newsletter September 2015

In this issue:


Keeping Accurate Employee RecordsWhy is it important to keep accurate employee records?

The Employment Relations Act and the Holiday Act require employers to keep wage and time records for each employee, along with holiday and leave records.  This can be done manually or electronically.  (Remember to back up your information if it is done electronically!). They must also be kept for 7 years. Employers should also keep any requests from employees for such things as annual leave cash up or requests regarding alternative holidays. An employee’s record must be made available to your employees, if they ask to see their own file and by Labour Inspectors or Immigration Officers, if requested.  Good record-keeping helps to protect the employer:

  • In the case of a dispute and helps you to correctly calculate employees’ pay and leave entitlements.
  • It can help with performance management and reviews.

Click here to see what information must be kept.


Eric’s Excel TipOften there are cells on an Excel worksheet that you want to exclude from the printed document.   you are able to specify which cells to print by setting the area to be printed.  Set the Print Area

1.     On the worksheet, select the cells that you want to print.

2.     On the Page Layout tab, in the Page Setup group, click Print Area, and then click Set Print Area.

The print area you set is saved when the workbook is saved so there is no need to reset this when the file is reopened.

  • To add additional cells to the print area, select these cells and click on Add to Print Area option listed after clicking on Print Area.
  • To remove the print area rule, click on Print Area then click on Clear Print Area.  This will not clear the data within the print area.

Page Scaling If your worksheet wants to print over more pages than required you can specify the number of pages you want the document to print.  To do this, click on the small icon in the bottom right corner of the Page Setup group.  This will display the Page Setup page.  In the Page tab you can specify how many pages the worksheet is to print over.   Excel will scale things down so everything prints on the number of pages specified.   You can also apply page scaling when you print the document from the Print option in the File tab, or by pressing Ctrl+P.


Upcoming Public HolidaysLabour Day – Monday 26 October 2015 We will close for business on Labour Day and will be in touch with anyone with payrolls on this day.


  Comprehensive Accounting and Business Management Software  Getting more from your ABM Reporting

Drill down to get more detail while in ABM reports  

There are 2 types of drill down in the standard ABM reports –

1 – Drill down into further details in the report

For example in the aged balance listings for both customer s & suppliers you can double click on the customer or supplier name on the report and you will get a new page displaying all the outstanding transactions for that client. This page can be printed or exported.

The main report is still displayed and you can access that by clicking back on “main report” at the left of screen. If you double click on other customer or supplier names then further pages will be displayed.

All pages are closed when you exit the report.

2 – Drill back into ABM

Click on the client/supplier code (displayed in Blue) and this will open the customer or supplier account back in ABM.  You can then check or change any details in the account, close the account and return back to the report.

Drill downs may not be available in all reports. Please contact us if you would like to discuss adding drill downs to any reports.

Powerful, customisable and able to grow with you – ABM makes managing every aspect of your business a breeze. 


App feedback from SimonAn app that I use a lot is a cloud task manager called The app is compatible with most devices such as Android or Apple. allows tasks to be setup on one device which will then sync to others, and even has an online version so that it can be accessed anywhere with internet. The free version allows you to set up different groups for the tasks, set sub tasks, set reminders and even share and assign tasks with other users. This allows me to set a task any time I think about it and it will remind me at the set time on which ever device I am using. This app can be downloaded from the app store, downloaded as an app on Google Chrome or can be accessed on line via the website http:\\



“We have used Strategic Software for many years for our Accounting Program as well as our Payroll and have found them to be extremely efficient and reliable. They have a vast knowledge of Accounting Systems and Payroll, nothing was ever a problem. Payroll was a very easy and painless task, Strategic Software took care of every aspect and the reports we received weekly were very detailed with all the information we needed. We have since changed our programs to match our Head Office, however . . . during the change over Strategic Software couldn’t have been more helpful. Their understanding of what was needed was paramount for a smooth transition.”

Owen Webb, Manager
Carpet Court, Invercargill

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